Facilities management software

Freedom of Information (FOI) Act request ref: 23/4489

Version Date: 31/10/2023

The ICT and Building & Estates Departments have provided the following information:

I would be most grateful if you would provide me, under the Freedom of Information Act, the following information regarding your facilities management approach:

If any, which software solution(s) are used to manage your corporate property/assets, ownerships and occupations, lease agreements and facilities management (CAFM), and who are your current provider(s)?

The software is ‘Estates Management Suite’ and the supplier is 3i Studio Ltd.

What is the start date and duration of the contract(s)?

Maintenance is renewed annually. Next renewal is due 23 June 2024.

Is there an extension clause in the contract(s) and, if so, the duration of the extension?

The licences are perpetual.

Has a decision been made yet on whether the contract(s) will be extended or renewed?

This is decided each year prior to the annual maintenance renewal.

What is the annual value of the contract(s)?

For the period June 23 to June 24, the cost is £5740.

What is the total contract value of each contract?

As above.

How was the contract(s) procured, e.g., framework/tender?

Procurement is managed by the South West Police Procurement Department. Details of the procurement process can be found here: Procurement | Devon & Cornwall Police (devon-cornwall.police.uk)

Who is the senior officer responsible for these systems?

The Head of Estates