Subject Access guidance notes


How to access your personal data held on the Police National Computer for details of prosecution/conviction and caution history

You must apply via ACRO using the SAR1 form via their website

How to access your personal data held by Devon and Cornwall Police

Use the Devon and Cornwall Police SA1 form to request a copy of your own personal data which may be held by Devon and Cornwall Police, for example incident logs, custody records, crime reports.

How to apply for both

You should complete both an ACRO SAR1 and the Devon and Cornwall Police SA1 form.  You are only required to pay one fee of £10, which will need to be sent to ACRO with your ACRO SAR1 application.

You are required to send identification documents to both ACRO and Devon and Cornwall Police with your applications. Suitable ID documents to provide are explained on the ACRO website and on the SA1 form for Devon and Cornwall Police.

Your Rights

Subject to certain exemptions, you have a right to be told whether any information is held about you and a right to a copy of that information. The Chief Officer of Police will only give that information if he is satisfied of your identity. He does not have to give you any information identifying someone else, unless that person agrees. If you think that information might be held about you which may identify another person, you may want to get that person's agreement to you being given such information and send it with your application. Information which relates to ongoing criminal proceedings will not be disclosed.

Chief Officer's Rights

The Chief Officer of Police may deny access to information where the Act allows, but the main exemptions in relation to information held on Police systems are where the information is held for the prevention or detection of crime and/or the apprehension or prosecution of offenders and giving you the information would be likely to prejudice any of those purposes.

Fee

Payment must be in pounds sterling to the value of £10.00. You are advised NOT to send cash through the post. Cheques, postal orders etc, should be made payable to: PCC Devon and Cornwall.  If you are also making an application to ACRO, you only have to pay one £10 fee to ACRO. Please indicate on the Devon and Cornwall Police form in Section 3 Declaration if you have submitted an ACRO SAR1 form with the £10 fee.

Completed forms

Completed SAR1 forms should be submitted direct to ACRO. Completed SA1 forms should be sent to Devon and Cornwall Police, Data Protection Office, Force Headquarters, Middlemoor, EXETER, Devon, EX2 7HQ

If you have any queries regarding this form or your application, you can

The Data Protection Office will acknowledge receipt of your form and fee and return your identification documents. We will only supply a receipt for payment on request or for the payment of cash. Please note that applications can take up to 40 days to process. If this length of time causes concern please indicate this with your application. We endeavour to process applications as soon as possible.

Please be advised that Devon and Cornwall Police will not be held responsible for any identity documents or monies lost in the post.

More Information

These notes are only a guide. The law is set out in the Data Protection Act 1998 obtainable from www.legislation.gov.uk

Further information may also be obtained from the Office of the Information Commissioner.

This form is available in alternative formats, please contact 01392 226622 for more details.

Contact

Data Protection Officer
Devon & Cornwall Police, Data Protection Office
Police Headquarters
Middlemoor, Exeter
Devon
EX2 7HQ

Tel: 01392 226622

Non Emergency Directory (NED)

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