Information Sharing team
The Alliance Information Sharing Team manages the sharing agreements Devon & Cornwall Police are signatories to.
What the Information Sharing Team (IST) do
The Information Sharing team manage the Devon & Cornwall Police (DCP) and national sharing Agreements. They do not provide advice on, nor perform any, sharing or disclosures of information, nor should they be a point of contact for intelligence disclosures (please see Information/Intelligence Submissions below).
Information Sharing liaise with Force business areas and external partners to advise on the process of creating new sharing Agreements and the Data Protection Legislation that needs to be included. Their remit is to keep accurate records of the sharing Agreements and to ensure they are compliant with current Data Protection Legislation.
Information/Intelligence Submissions
Any safeguarding concerns from partner agencies or other forces should be emailed to the Central Safe Guarding team. Non-urgent information/intelligence* can be submitted by completing the 'Share Community Partnership Intelligence' form.
Anybody can submit intelligence via the 'Tell us something you've seen or heard' form where the information will be disseminated to an appropriate department.
*non-urgent information/intelligence is anything not reportable to 999, i.e. there is no immediate danger.
Sharing agreements are...
Sharing Agreements are created when sharing takes place between partner organisations on a regular basis and are generally used where there is a two-way flow of information, but not exclusively. They provide details of why the sharing is required, the lawful basis to share, who the sharing can take place between, what information will be shared, and the process for how to share the information.
Sharing of information can take place where there is a lawful basis to do so, as such a sharing Agreement is not necessary to share information. However, the regular sharing of information should be covered by a sharing Agreement.
Our most regularly used sharing Agreements are provided at the bottom of this page.
Establishing if a new sharing agreement is required if not listed below
If an external party wishes to share information with DCP and a relevant Agreement is not available at the bottom of this page, please contact the Information Sharing team using the Contact details below. They will advise whether the requested sharing can be performed via another means already in place, or if a new sharing Agreement is required.
Contact details
Sharing agreement examples and forms regularly requested for them
- 001 Crime and Disorder ISA
- 003 Potentially Dangerous or Mentally Disordered Persons ISA
- MH1 Form – Request/Disclosure of Information Between the Statutory Agencies in Devon and Cornwall in Relation to Mentally Disordered Persons
- 004 Multi-Agency Public Protection Arrangements (MAPPA) ISA
- 005 Domestic Abuse and Sexual Violence (DASV) ISA for Devon and Cornwall
- 006 Corporate Housing ISA
- Form HISA 3 - Housing Homelessness Form
- 010 Safeguarding Vulnerable Adults ISA
- VA1 Form – Agency Request for Information in Relation to Safeguarding Adults
- 125 Youth Justice Service ISA
If you require any of the above documents attached in another format please contact your partner lead.
Sharing Agreement Production Process
- Ascertain whether a sharing Agreement is required by asking if the sharing will be done on a regular basis between established Partners.
- If yes, a Sponsor for the Agreement must be found, as well as a Signatory and SPoC.
- The Sponsor will be someone of sufficient rank to allocate staff to carry out the needs of the Agreement. They will generally be the Project Lead or someone of Chief Inspector rank or above for a Force-wide Agreement, but if it is for a local Agreement then they will be an Inspector or above.
- The Signatory will be the person signing on behalf of the Force, generally a business-lead for the area of work or the Sponsor.
- The SPoC will be the first point of contact for queries relating to the Agreement, both internally and from external partners. There can be multiple SPoCs or teams listed as the SPoC if the size of the Agreement requires such numbers.
- A Data Protection Impact Assessment Screening Tool (DPIAST) will then need to be completed to outline the Purpose of the Agreement and how it will be achieved, which will be reviewed by the Alliance Data Protection team. Once confirmed, the details within the DPIAST can be used by Alliance Information Sharing to create the relevant sharing Agreement.
- The first draft will be reviewed internally by Alliance Information Sharing and forwarded to the relevant Force business area to review. Once the Force are happy with the Agreement internally it will be shared with the Partners for their review and comments.
- Once an external review by the Partners has established a finalised version, Alliance Information Sharing will create a clean version of the Agreement and label it v1.0. This will be the version sent out for signature.
- When all signatures are received the Agreement will be valid. If signatures are not received by the specified deadline the Agreement can be considered valid between the Partners that have returned a signature and sharing can take place between them, but not those for whom a signature is still pending.
If you require the process flow diagram attached below, in another format please contact the Information Sharing Team.
